cross-posted from: https://sh.itjust.works/post/988548
I found this gem of a job posting for an âexecutive admin/systems integratorâ and thought it was worth sharing. Enjoy.
Edited for easier readability.
"Are you tired of your Boring, unfulfilling, limited career and know in your heart you have no real future there?
No advancement, no room to grow, no incentive to Prove yourself and show what you can do?
Are you looking for a true long-term career with a friends-and-family team and a culture that rewards genius, creativity, intelligence, leadership, loyalty, performance, Hard Work, and has endless room for you to grow?
Are you looking for a role where you can use your Admin/Organization/Management skills to have a Huge impact on a small fast-growing 14-person real estate investment and construction team?
Most importantly, would being Critical to the success of a small organizationâs massive expansion plans give you a huge sense of personal satisfaction, even beyond just the pay and recognition?
Are you a tech-savvy, forward-thinking, highly-organized, super detailed, semi-perfectionist who loves to work hard with a fun team and achieve extraordinary results
If you can say Yes to all of these statements above, then this is absolutely the Now Hiring ad youâve been looking for!
We are a high-volume Real Estate Investment, Construction, and Realty company and we are the largest buyer of direct-to-seller homes.
Our goal is to buy 15-25 properties every single month, and to facilitate that goal, and our expansion efforts, we are hiring for a few great people to join our team.
We currently serve the Cincinnati, Dayton, and Columbus markets, and weâre actively expanding our operations into Louisville, Lexington, and Indianapolis in the future.
We are 6 quality A+ hires away from making this a reality, and the Operations Admin/Integrator is one of the top key hires we need, hence this job ad :)
As a high-level Admin here, youâll be in charge of big tasks and solving big problems. This is not entry-level, this is most definitely for someone who is smart and who can solve big problems.
There are literally over 100 moving parts in Real Estate just to buy and sell a single house. Itâs chaotic at times for sure. We arenât even achieving 1/2 of our real potential right now which means thereâs a ton of room for you to come in, lead our growth as part of our core team, manage the people, systems, and details, find permanent solutions to big problems (no bandaids here!) and implement systems, tech, organization, and other skills/solutions that will truly impact the team, our clients and customers, and our bottom line.
I canât stress enough: If you are used to the organization and structure of a larger company that has very well defined systems and processes and you can only flourish in a role like thatâŠthis is 100% NOT for you.
Here, itâs truly a hectic and chaotic, disorganized mess!
Between my Lyme disease and health issues, and a few employees in the past that are no longer with usâŠwe have 30-50 BIG things to fix to enable our growth and expansion.
This is only a fit for you if you feel confident in your ability to do just that: Fix big things, and if you LOVE being a very important key player and you get a ton of satisfaction from doing that.
Our office is different than most, so we try to be transparent. Between my health and only being able to operate at 30% of my capacity, you wonât have clear instructions on very much of anything. Youâll have the goal, the requirement, the resources, and youâll be pointed in the right directionâŠbut youâll absolutely have to be the sharp and intelligent person that puts that all together, organizes it, systematizes it, trains others on it, and then moves on to the next problem to fix.
With RAPID speed.
The position is âAdvanced Admin,â but it can also be best described as Integrator. Like the Gino Wickman books âTractionâ and âRocket Fuelâ describe, an Integrator is someone who can look at a complex goal the CEO wants to achieve, create a Simple system that is easy for others on the team to follow, implement it into standard daily practice, and then watch the team to ensure it is getting done and following those procedures.
Even after you do it, how do you hold others on the team accountable? By consistent daily action, consistently tracking KPIs, continued reinforcement, motivation, encouragement, help, and being a resource.
Every successful company does this. And this is what we need you to do for our team.
This is how companies grow, how team members pull together to achieve amazing results, and how a business scales to achieve results greater than anyone could ever imagine! That success is all found in creating, implementing, and managing repeatable systems and processes.
And it requires someone with the right brain who Loves doing this type of stuff to do it. It has to be their true âZone of Geniusâ, as we each have one. It requires someone who can hear what the CEOâs Vision is for the company and for our future, and can then break that Big vision down into small repeatable actions that are done on a consistent basis so that each member of the team knows their role, their purpose, and how they contribute to that bigger vision.
Do you Truly have those skills? If so, you will be invaluable here at our company and will love working here more than anywhere youâve ever worked. Youâll also grow and expand with our organization and advance to a Senior Leadership role quickly with all of the raises, perks, bonuses, and profit share to match! 6-figures is absolutely doable for this role in year 2-3.
We are honest and transparent 100%. Itâs currently chaotic, stressful, crazy, disorganized, and a complete Mess most days. Thatâs just the nature of a growing company, especially with a Visionary boss who has Aspergerâs Syndrome and sees the world in black and white. (Google that so you know and understand, itâs VITAL that you do).
While the office is currently like this, by hiring You and the other 5 I mention above, we do not want to say the same in 3-6mo. We want to look back and be absolutely Amazed at our growth and how much weâve improved in that timeline. We want growth with calmness. Simplicity.
More fun team events. A happy and amazing culture. More community service and outreach. More charity donations. Better tracking. Better systems and organization. Better CRMs and software. All of that is in your purview to solve and youâll be given all of the tools, freedom, latitude, resources, funds, support, ideas, and brainpower to Solve it. Itâs a heck of a big challenge - are you up for it?
Just as the book âWho Not Howâ says, youâll be given the high-level Vision for what we want to achieve, and then be turned loose to achieve it! Youâll have to be amazing at taking things from idea and concepts to implementation and simple systems.
You will have a Ton of autonomy and discretion on how to achieve these goals. We want to empower you to make Big decisions and trust that youâll make the right ones. Once you learn the ropes youâll be turned loose and will absolutely not be micro-managed. We want competent people who can figure things out without the roadmap laid out for them.
Today the CEO bought a 46-unit apartment building and spent $1.9MM. Which meansâŠhe has to focus on his Zone of Genius just like every other employee. He canât be busy finding Copiers and setting up marketing when itâs not his job role to do so.
So what does the day-to-day really look like?
Well, as I said, we buy 15-25 houses every month. That means our job is really customer service to the highest level. We work with dozens of clients every month and ensuring we create win/win scenarios for them is what itâs all about.
You will work with an entire host of people; Homeowners, Title Companies, Lenders, Realtors, Vendors, Supply stores, Insurance agents, Utility companies, Handymen and Construction trades, and many more. These are peopleâs moms, dads, brothers, sisters, daughters, etc., and we care about how you represent us and how you interact!
We certainly have huge ambitions to grow, and we are never shy about the fact we love to make a ton of money for our team! But our Vision goes way beyond making money for our company.
We want to make a true difference in the lives of the property owners, clients, construction crews, and others we work with. We want to support our First Responders and have a âgive backâ day every single week where we donate free dinner to them. We currently support 4 different Animal Shelters and Charities and we want to do even more there.
Massive success provides the ability to give back, to help others, and to do more! And it all starts with massive success. Youâll hear this often in our office, especially on the stressful days when the boss is being impatientâŠbecause he very much is goal-oriented and focused on finding ways we can do more for our team and others, and the fact itâs a slow process often leads to impatience.
Our CEO retired in 2015 and was bored in 3 months and immediately got back into business full-time. He absolutely Loves real estate, loves this team, and loves what we do every day - otherwise, he wouldnât do it!
He only wants to work with people he considers friends and family and the culture and performance are of the utmost importance. If heâs mad at a problem, itâs because heâs laser-focused on the future, on growth, and on solutionsâŠand problems are annoying! The better you are at avoiding and solving problems, the more heavily youâll be rewarded here.
I think Iâve spoken enough about the company, the role, the atmosphere, the goals, the mission, the Vision, the heart, the core values, the growth potential, and the expansion plans. Let me now quickly get into the nitty-gritty details:
Pay and perks: Youâll have a starting base salary of $50-55K DOE. From there, youâll earn bonuses, profit sharing, and other rewards based on your personal and collective team performance. This will equate to a total pay package of $65-75K your first year. We will give you more than enough opportunities to shine, advance, move up and prove yourself. The rest is entirely on you!
Hours: Our office is formally open from 9a to 6p Monday through Friday. There are certainly some later nights, and certainly some tasks to do after hours sometimes, or a weekend task, etc., but we do not come into the office on weekends at all, ever.
Youâll need to have this flexibility in your life for this to be the right fit. After all, we have to perform for our clients when they need us. And while this is 95% contained within the hours of 9-6, there are certainly times we have something important.
Some days are 602p, and some are 632p. Heck, last night was 705p randomly on a late night with an important team meeting. If you have something that prevents these hours from being 100% consistently doable, please do not apply as it wonât be a fit.
If the role and requirements sound intimidating, well, thatâs understandable. It does require someone super talented for sure. But keep in mind, the CEO and several other team members are RE industry veterans and youâll be provided a ton of resources to help. The CEO is in some of the top REI Masterminds in the USA and he can get solutions to literally any problem we face here. Your part is taking over from there and actually implementing and getting it done correctly!
Other perks and benefits:
401K with match after 6 months Bonuses, raises, rewards, profit sharing, and a ton of small thank yous in various forms 6 months from now, we will have 2 AirBNB properties in Nashville and Palm Beach, FL you can vacation to for Free every year! Paid sick days Paid vacation Paid holidays Birthday parties, team lunches, networking events, and a ton of fun! Compensation: $65,000- $75,000 yearly total with bonuses!
Responsibilities:
Learning and Managing all of our systems within our CRM, Dropbox, MS Office, Google Suite, Adobe, and more. Being tech-inclined is 100% required here. Learning other new tech and systems to help organize our office and streamline our processes.
Taking advanced concepts directly from the CEO and turning them into easy-to-follow repeatable systems and processes that you implement, manage, track, establish KPIs for, and train the team on. Team and Client Management.
HEAVY phones and email work. Must absolutely love talking on the phone and be able to efficiently solve problems, from talking to super happy clients to solving issues for disgruntled clients. Obtaining 5-star reviews on all of our review platforms for every deal we do!
Leading Morning Huddles for 15 mins and ensuring everyone is focused on their highest and best use each day! Donât worry; weâll let you get comfortable for several weeks before this is required :)
Implementing the methods and processes to facilitate our planned growth and expansion, whether this is hiring more help, creating a simpler system, finding a software solution, or any other need to achieve the goal. Youâll be part of finding the talent, interviewing, onboarding, and training new hires.
Able to mentally handle large volumes of data and classify, manipulate within Excel or Google Sheets, and track. Able to create systems in other software to manage, organize, and track our business. Able to get on the phone and call specific targets for information and achieve the result (which often means being persuasive!) It may be negotiating a lease, negotiating a new office, talking to a broker, getting us $50K in new insurance, buying a company vehicle, booking very detailed travel arrangements for team members, etc. Detail and precision are vital!
Understand secrecy and privacy. Not only is your job here very private and restricted to the top management level folks on the team, but I always keep my personal life private as well. You must be a Vault with information and respect and maintain that privacy. For example, youâll work with IRS, Tax Authorities, Workers Comp, BWC, and Payroll software.
Must understand that everything in our office is Sales. Every role, in some way! If youâre in actual sales, youâre negotiating prices on homes. If youâre our transaction coordinator, youâre seeking to maximize the sales price of a home while saving money on fees with our title company. If youâre in our marketing department, youâre negotiating in bulk on our direct mail and other marketing channels. If youâre in the rehab department, youâre negotiating with contractors, material suppliers, etc. It will be required and will be frequent. And the better you do, the more youâll shine here and bonuses are a commonplace thing for your efforts and skills! Seeking out the best deal on everything and saving money is how we save tens of thousands every year! And that doesnât always mean the lowest price at all - it means the best value for what we want. Youâll negotiate shipping, insurance, vehicle insurance, supplies, and materials for marketing, cards, data providers, copiers, etc.
Monitor inventory and keep supplies ordered and stocked.
Maintain vehicle maintenance logs for fleet, get the oil changed, and fuel vehicles.
Manage and organize schedules, including 1-2 direct reports that you efficiently organize their day and tasks. Establishing procedures, tracking and monitoring KPIs, creating and updating the KPI dashboard, and having a logical and critical thinking brain to spot problems within those KPIs that need to be solved.
Qualifications:
Being very good at written and verbal communication. Able to Wow our clients, find and onboard new vendors, handle the occasional disgruntled client, etc.
Experience using Microsoft Office in all facets.
Excellent communication skills, time management skills, interpersonal skills, and organizational skills.
At least 3+ years of experience as an Executive Assistant, General Manager, Team Leader, or experience performing the above tasks and functions in Some verifiable form.
Experience handling confidential information and adhering to strict deadlines.
Heavy tech experience, tons of different programs, and modalities. 60+ WPM typing speed
Real Estate, Mortgage, Construction, or Title Experience is always helpful, but not required. Marketing and Sales experience is super helpful, but not required.
Great at creating systems, procedure manuals, recording videos to show trainees how to do something, and an easy ability to make our clients, vendors, contractors, coworkers, etc., like you and enjoy talking to you and spending time with you.
Able to keep up! Seriously. This is no easy feat. You have to be sharp, intelligent, witty, and fun. I am always happy to help, but youâre here to help me have more time so I canât be spending too much time showing you very basic stuff. Iâll expect you to be well above the basics, and for anything else specialized to learn, there will be resources for it, other employees, and myself for specific things. Youtube and Google are often your friends, and you must be great at learning from both.
Iâve said a Lot in this ad, and by now, you should 100% know if this sounds amazing or terrible LOL! Weâve hired wrong in the past, and weâre truly spending the time to find the RIGHT hires. Our culture here is very much a small friends and family team, and we have to keep that above all. My 2 best friends work here, my brother Dan works here, my mom stops by 3x per week and does our mail, etc.
If youâve read All of this and you know for sure this is the career you want and you know you can Crush it here, then fill out the application, fully apply here and take the DISC test, and send me a resume and cover letter.
In that cover letter, tell me WHY youâre definitely the Admin we need here and must interview and hire right away. Out of all of those who will apply, why are you the one? Please also mention where you came from as I have job ads up in several places including recent FB posts.
If you are being sent this link from one of my FB posts, please reply back afterward to my email/FB where you originally found this and let me know you finished it so we can give you top priority :)
And if you havenât already interacted with me via email/FB, if you want to rise to the very top of the pile, my name is Bryan and Iâm the CEO here. Iâm not at all hard to find online. If you want to move straight to the top of the pileâŠfind me online, on FB, by email, whateverâŠand reach out!
Say hello, and do your convincing there. In many ways, that extra effort is exactly what will mean the difference between you excelling here and failing out entirely.
I hope youâre the person weâre looking for, and if so, I truly canât wait to have you here as part of our team and family :)"
Very demanding job (itâs really like 3 jobs) with no real vision but are expected to meet goals that arenât exactly clear with an absent owner and manager, making 50-70k/year. Super hard pass.